Activity
One of the most important conditions that ensures the clarity of the work of all structural units of the university is qualified office management, which includes the organization of reception, consideration, registration and indexation, processing of documents, control over their execution, the order of classification, formation of cases and their preservation, preparation for transfer to archive.
According to the main task, the General Department:
- develops instructions for record keeping, nomenclature of cases of the General Department;
- compiles a consolidated nomenclature of the university's affairs, approves it in a timely manner and
- leads to structural subdivisions;
- organizes the copying and distribution of orders, instructions of the rector and vice-rectors of the university;
- formalizes their transfer to the archive of the university;
- organizes control over the execution of administrative documents of higher bodies, the management of the university;
- supervises the preparation and execution of documents, their timely execution at the university, takes measures to reduce the deadlines for passing and executing documents, summarizes and analyzes data on the progress and results of this work;
- accepts, registers, keeps records, provides, stores operational information search for documents and delivers documents;
- ensures compliance with the uniform procedure of selection, accounting, preservation, quality of processing and use of documents created during the university's activities;
- supervises the office work in university units;
- certifies documents with a seal in the cases provided for by the instructions for working with documents;
- prepares and registers business trips;
- provides deans, departments and other divisions with official forms and supervises their correct use;
- records documents "For official use";
- conducts and prepares files, saves files and transfers them to the university archive;
- submits postage reports to the Accounting Department.
Personnel
Anna HUMENYUK
Position: Head of Department
Field of activity: Performs methodical management of the organization of office management in university divisions, control over the correct formation and storage of material; organizes the work, which consists in receiving materials and documents, including orders and rector's orders, their registration, accounting and transfer to the relevant structural units, storage of materials of current administration, formation of cases and their referral to state storage; compiles a consolidated nomenclature of the university's affairs, approves it in a timely manner and delivers it to the structural units, etc.
Contact Information
Phone: +38 (0372) 58-47-07, +38 (0372) 52-70-29
Fax: +38 (0372) 58-47-07, +38 (0372) 55-29-14
E-mail: [email protected]
Address: 2 Kotsiubynskoho Street, building 5, floor 1, room 107
Olena OSTAPLYUK
Position: Senior Divisional Inspector
Field of activity: organizes control over the implementation of administrative documents of higher bodies, the management of the university; accepts, registers, keeps records, provides, stores operational information search for documents and delivers documents; conducts and forms files, stores files and transfers them to the university archive, etc.
Contact Information
Phone: +38 (0372) 58-47-07, +38 (0372) 52-70-29
Fax: +38 (0372) 58-47-07, +38 (0372) 55-29-14
E-mail: [email protected]
Address: 2 Kotsiubynskoho Street, building 5, floor 1, room 107
Khrystyna MAZURAK
Position: Department Inspector
Field of activity: receives, registers, keeps records, provides, stores operational information search for documents and delivers documents; submits postage reports to the accounting department.
Contact Information
Phone: +38 (0372) 58-47-07, +38 (0372) 52-70-29
Fax: +38 (0372) 58-47-07, +38 (0372) 55-29-14
E-mail: [email protected]
Address: 2 Kotsiubynskoho Street, building 5, floor 1, room 107
Valentina SIDORYAK
Position: Secretary-typist
Field of activity: Performs typewriting work: reproduces orders for the university in the required number; receives and sends fax, e-mail; timely transfers to the executor.
Contact Information
Phone: +38 (0372) 58-47-07, +38 (0372) 52-70-29
Fax: +38 (0372) 58-47-07, +38 (0372) 55-29-14
E-mail: [email protected]
Address: 2 Kotsiubynskoho Street, building 5, floor 1, room 107